VisaFy keeps leads, applications, documents, commissions, and partner referrals in one operating system so your team can move faster, miss less, and scale with confidence.
One
workspace for clients, cases, docs, and commissions
30 days
free to trial with your real team and workflows
Per seat
pricing that gets cheaper as your agency grows
Trusted setup
Why agencies switch
Platform
No plugins. No integrations required. One platform that covers every workflow your team touches daily.
Capture leads from intake forms, WhatsApp, email, or manual entry. Automatic deduplication, scoring, and pipeline assignment.
Custom workflows for every visa type. Milestones, deadlines, status updates, and approval probability scoring powered by AI.
Request, review, approve, and version-control every document. AI anomaly detection catches missing or suspicious uploads.
WhatsApp templates, email sequences, and automated follow-ups. Keep clients and agents informed without lifting a finger.
Invoicing, payment plans, refund requests, and commission reconciliation. Xero integration included. Multi-currency support.
Give referral agents a branded, token-secured portal to submit clients, track commissions, and monitor status in real time.
Visa success rates, staff performance, revenue forecasting, and compliance audits. Export to PDF or Excel in one click.
Full audit trails, AML checks, document access logs, and role-based permissions. Stay regulator-ready without the stress.
Team calendar, appointment scheduling, task assignments, and automated reminders. Never miss a deadline again.
Run multiple offices under one headquarters. Branch-level permissions, consolidated billing, and cross-branch reporting.
How it works
Leads arrive through your intake form, WhatsApp, email, or manual entry. VisaFy creates a client record, assigns a staff member, and places them in your pipeline automatically.
Assign staff, collect documents, set milestones, and track every stage. The system suggests next actions, flags risks, and alerts you before deadlines slip.
Track visa success rates, staff performance, and revenue in real time. Identify bottlenecks, reward top performers, and scale with confidence.
94%
Success rate
2.4x
Faster processing
$48K
Monthly revenue
12
Active agents
Loved by agencies
“We went from managing 40 clients in spreadsheets to 400 in VisaFy without hiring a single extra admin. The agent portal alone saved us 10 hours a week.”
Sarah Chen
Director, Horizon Migration Services
Sydney, Australia
“The AI document checker caught missing bank statements before we submitted. That one feature saved us from two visa rejections in our first month.”
Raj Patel
Founder, Study Abroad Consultants
Mumbai, India
“Commission reconciliation used to take days. Now our agents see their earnings in real time, and payouts are fully automated. Game changer.”
Maria Gonzalez
Operations Manager, Global Visa Partners
Madrid, Spain
Pricing
Start with a 30-day free trial, invite your team, and pay per seat only when you are ready to roll out. Larger teams automatically move into lower per-seat rates.
Starter
1–5 seats
billed monthly, all core platform features included
Best for solo consultants and compact teams replacing spreadsheets with one shared workflow.
Growth
6–10 seats
billed monthly, all core platform features included
For agencies adding staff, standardising operations, and needing tighter control without extra admin overhead.
Scale
11+ seats
billed monthly, all core platform features included
For higher-volume consultancies running multiple processors, managers, and partner relationships at once.
Every plan includes CRM, application tracking, document workflows, partner management, finance tools, and reporting.
Multi-branch organisation
Add-onRun multiple branches under one HQ account. Each branch gets its own workspace and team, while headquarters keeps reporting and one consolidated invoice.
org setup · branches billed per seat
FAQ
Most agencies are fully set up within 30 minutes. Import your existing client list via CSV, configure your visa types and document checklists, and invite your team. Our onboarding wizard guides you through every step.
Yes. VisaFy supports CSV imports for clients, leads, applications, and partners. We also offer a managed migration service for teams switching from Salesforce, HubSpot, or custom spreadsheets.
No. Agent portal seats are included in your plan at no extra cost. Your referral agents get free, secure access to submit clients, track commissions, and monitor application status.
Absolutely. VisaFy uses AES-256 encryption at rest and TLS 1.3 in transit. We maintain full audit trails, role-based access control, and SOC 2 compliant infrastructure. Your data is never sold or shared.
If you love VisaFy, enter your billing details and continue seamlessly. If not, you can export all your data and downgrade to our free tier, or close your account with no questions asked.
Yes. VisaFy has a native Xero integration for invoice sync, payment reconciliation, and commission tracking. We also support manual export to QuickBooks and other platforms via CSV.
Start your free trial, bring your team in, and see how much smoother client, application, document, and partner operations feel when everything lives in one place.
No credit card to start · No setup fees · Cancel anytime